We Have Made Buying For Business As Easy As What You Are Used To At Home
Tail Spend refers to low-value, high volume purchases made by a company that often get overlooked. The process tail spend management can be time-consuming, manual, and inefficient. These purchases can add up to a significant amount of money and often lack the same level of visibility and control.
Collectivespend Tail Spend Management
We have developed an tail spend management platform to automate tail spend with a self-service model that allows end users to purchase without procurement’s involvement. This helps companies manage their tail spend by centralizing and streamlining their low-value procurement processes. The platform provides a centralized repository of suppliers and helps companies purchase goods and services from these suppliers in a more efficient and cost-effective manner.
Category & Pricing Knowledge
CollectiveSpend focuses on common indirect spend categories.
We have subject matter expertise in these categories helping
us to identify commercial and technical ways to increase
results i.e. specification changes, standardization of SOW’s,
product optimization.
Market Knowledge & Supplier Base
We help you develop clear and comprehensive RFP or tender documents to ensure that you receive the best possible responses from suppliers.
Tail Spend Management
Covers the end-to-end tail spend management in a familiar and easy to use, look & feel
Self Service
Procurement’s involvement is unnecessary. Other department can easily place their orders in the marketplace.
Optimization
Optimization of procurement resources, process and internal costs with reduced cycle times to improve internal KPI’s.
Integration
Integration to your existing ERP is available.
No Investment
Our basic ordering catalog is free of charge.
Spend Consolidation Increasing Buying Power and Economies of Scale
Consolidating spend from large number of organizations to increase the buying power and economies of scale to benefit all clients. With competitive pricing and saving opportunities whether its direct or indirect procurement.
Access to Flexible Pool of Procurement Professionals
Access to flexible pool of procurement professionals but without having them on your payroll.
Vetted, Curated and Preferred Suppliers Onboard
We have carefully pre-vetted, curated and selected our suppliers onboard to ensure quality of products and services.
What Is Buying Desk?
Any non-catalog requirements will be handled by the CollectiveSpend Buying Desk team with target to drive majority of the requirements through the Marketplace to reduce costs and speed up cycle time.
How It Works?
1
Requestor issues a Non-Catalog Request
The requestor submits the non-catalog request to CollectiveSpend Buying Desk through the Tail Spend Management.
2
Buying Desk processes the request
Buying Desk team validates & logs the request and communicates with the requestor about the requirement gathering further details as required.
3
Buying Desk issues RFQ’s / RFP’s
Buying Desk creates the RFQ / RFP and issues it electronically to the market through the Tail Spend Management.
4
Negotiations
Buying Desk team manages the negotiations with suppliers.
5
Approvals & PO
Buying Desk submits the quotes to requestor through the Tail Spend Management. The requestor selects the preferred option and once this is approved, order can be placed.
6
Invoicing & Payments
Invoicing and payments through the CollectiveSpend Payment Consolidation Service or directly between client and supplier. Repeating requirements to be included into the catalog to speed up purchasing process.
What It Covers?
We Do This So Your Internal Procurement Team Can Focus More On Strategic Needs!
- Covers Tactical And Strategic Sourcing Projects.
- It Covers Anything That Is Not Available On The Current Marketplace Catalogs.
- Covers Existing Supplier Relationships And Agreements Or Quick Mini RFP Or Rfq’s Issued To Market, Options Provided To Requestor For Processing To Issuing Po’s.
- Service Provided Based On Your Policies I.E. 3 Quotations Per Request Minimum.
Benefits Of Using Collectivespend Tail Spend Management
Cost Reduction
Cost reduction on headcount & mandatory benefits – No additional costs like end of service, equipment, holidays, etc.
Annual Savings
Access to CollectiveSpend aggregation model for exclusive pricing and additional savings. Current member client’s incremental annual savings range between 8-40%.
Focus
Less headache, more visibility & transparency on managing indirect spend requirements allowing current staff to focus on business-critical needs. Get visibility on spend through consolidated reporting on the card.
Flexible Expertise
Highly experienced and flexible team fully focus on indirect spend. Flexible resourcing – fees linked to production, pay for results.
Consolidated Invoicing
Reduction on AP costs through consolidated invoicing and one point of payments. No more hundreds or thousands of supplier invoices.
One-Stop-Shop
One stop shop procurement service. We cover all your indirect spend requirements across all categories.
Learn More About Our Tail Spend Management
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Other Features
The Marketplace has built-in dashboards that provide key information that include:
- Overview Of Quotations & Tenders
- Spend Trends
- Spend Breakdowns
- Order Breakdowns
- Volume Breakdown
- Supplier Quality
Similarly, details on individual Orders, Quotations, RFP’s are visible. All of the information can be exported on Excel for further analysis.
Standard And Premium Features
Standard Features
Free Of Charge To All-
One Stop Shop Access To Catalogs.
-
Flexibility To Customize Catalogs By Enabling Or Disabling User Categories And Suppliers.
-
Basic Catalog Ordering Is Free – No Investments Needed.
-
API Connectivity Provided To Your ERP Or Procurement System.
-
Multi-User Accounts With Approval Workflows (If No Integration).
-
Easy To Use. No Training Required For End-Users.
-
Quick Rfq’s And Rfp’s Can Be Issued By The End-Users.
-
Built-In Dashboards.
-
Centralized Invoicing And Payments Through Collectivespend Payments Platform (Additional Fees, Terms & Conditions Included).
-
Buying Desk Service For Non-Catalog Requirements – Access To Flexible Pool Of Procurement Professionals Without Having Them On Your Payroll.
Premium Features
Add-On Fees Included-
One Stop Shop Access To Catalogs.
-
Flexibility To Customize Catalogs By Enabling Or Disabling User Categories And Suppliers.
-
Basic Catalog Ordering Is Free – No Investments Needed.
-
API Connectivity Provided To Your ERP Or Procurement System.
-
Multi-User Accounts With Approval Workflows (If No Integration).
-
Easy To Use. No Training Required For End-Users.
-
Quick Rfq’s And Rfp’s Can Be Issued By The End-Users.
-
Built-In Dashboards.
-
Centralized Invoicing And Payments Through Collectivespend Payments Platform (Additional Fees, Terms & Conditions Included).
-
Buying Desk Service For Non-Catalog Requirements – Access To Flexible Pool Of Procurement Professionals Without Having Them On Your Payroll.
Sample Integration
Secure cloud-based
Clear authorization and authentication for your peace of mind
Fast Process
Integration typically takes 1-3 weeks with testing.
For Approvals
Cart details transferred to your system for approval process before a touchless issuing of PO to suppliers.
Quick and Seamless Integration
Effortlessly connects to your current ERP and Procurment tools.